Licensure Specialist / Professional Learning Coordinator

Regional Office of Education #21 is seeking applicants for  

LICENSURE SPECIALIST/PROFESSIONAL LEARNING COORDINATOR

ROE #21 is seeking a detail-oriented Licensure Specialist / Professional Learning Coordinator to manage and oversee educator licensure and certification processes in alignment with the Illinois State Board of Education (ISBE) and the Illinois School Code, while also supporting the coordination of professional learning opportunities across the region. 

The ideal candidate is a dependable, organized professional who thrives in a collaborative environment and is committed to delivering accurate, compliant, and high-quality licensure services while supporting meaningful and effective professional learning opportunities for educators and school districts. 

KEY PERFORMANCE RESPONSIBILITIES AND DUTIES

Licensure Specialist

• Maintain accurate, confidential licensure records (digital and physical)
• Track deadlines for renewals, registrations, and approvals
• Manage licensure data using ISBE systems (e.g., ELIS) and internal tools
• Prepare reports on licensure status, compliance, and regional trends
• Coordinate licensure workflows, including transcripts, applications, and approvals
• Ensure compliance with ISBE and local documentation standards
• Update internal procedures and licensure guidance as needed
• Serve as the primary contact for licensure questions and support
• Provide clear, timely guidance on requirements, applications, and renewals
• Train and support staff on licensure procedures and systems
• Communicate ISBE updates through meetings and ongoing communications
• Assist with troubleshooting licensure issues and application concerns
• Coordinate with ISBE to resolve complex licensure matters

Professional Learning Coordination

• Support planning and coordination of professional development opportunities
• Manage training logistics, including scheduling, registration, and communication
• Assist in developing and organizing learning materials and resources
• Collaborate with team members to enhance the quality and delivery of professional learning

QUALIFICATIONS & COMPETENCIES

1. Strong organizational, time-management, and detail-oriented skills with the ability to prioritize tasks effectively.
2. Excellent communication and interpersonal skills.
3. Proficiency in office management tools (e.g., G Suite, Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
4. Ability to multitask, handle sensitive information with discretion, and solve problems independently.
5. Positive attitude and ability to work collaboratively in a team-oriented environment.
6. Reliable attendance with a proven track record of punctuality and commitment to regular, consistent work performance.
7. The work hours for this position are 8:00 a.m. to 4:00 p.m.  The schedule is subject to change with ROE demands. Overtime is required when requested.

WHY JOIN ROE #21?

The Regional Office of Education #21 serves as the educational leadership hub for Southern Illinois, dedicated to strengthening the capacity of learners, educators, leaders, and school districts. As a Licensure Specialist, you will play an essential role in ensuring accuracy, compliance, and integrity in licensure processes that support educators and the broader educational system across the region. 

SALARY / BENEFITS

This is a 12-month position offering a salary of $35,000-$45,000, commensurate with experience. In addition to the competitive salary, we provide a comprehensive benefits package.

Offers of employment will be made contingent upon passing a pre-employment physical, and criminal background check, Candidates who refuse to submit to employment requirements will be disqualified from the hiring process.  

HOW TO APPLY: Mail or email cover letter, resume, transcripts, (3) professional references, and the ROE 21 Employment Application to Ms. Mandy Horn, Assistant Regional Superintendent, 502 West Jackson Street, Marion, IL 62959, [email protected].  The ROE 21 Employment Application can be found here: https://www.roe21.org/jobs/.  

Only complete applications will be considered. Applications will be accepted until the position is filled.