As part of the accreditation process for State recognition, each of the school districts in ROE #21’s four county region is visited bi annually by the Regional Office’s experienced and trained Compliance Team. They review policies, programs for accountability, and personnel files. Each district works in cooperation with the ROE team in making this process as efficient and effective as possible. Licensed personnel and paraprofessional files are examined to determine if all appropriate documentation as described in school code is present and up to date. Financial records, school board minutes, policies, and procedures, etc. are reviewed to verify that the schools are in alignment and in “compliance” with various school codes tested each year.
The Compliance Team also assists the Illinois State Board of Education by visiting and evaluating non-public schools that had applied for State recognition. These visits strengthen our relationships and allow us to learn more about the private/parochial schools within the counties of Franklin, Johnson, Massac, and Williamson Counties.
All public school buildings and school-related buildings, including temporary/mobile classrooms, in the Franklin, Johnson, Massac, and Williamson Counties of the Regional Office of Education’s jurisdiction are inspected annually to assure compliance with the standards necessary to ensure the health and safety of public school students in Illinois. The ROE completes over 50 HLS inspections annually for the 23 school districts in ROE #21. As required by law, a record of the annual inspection is sent to the president of the school board and a summary is filed annually with the State Board of Education. In addition, results from required State Fire Marshall inspections are reported through the ROE to the school districts and the state.
Every 10 years, each public building must be re-surveyed for continued compliance by an architect or engineer licensed in the State of Illinois. The “Safety Survey Report” lists any items necessary to bring the building into full and continual compliance. Upon completion of outlined work, the district verifies compliance with a licensed architect or engineer in a report filed with the ROE and the building is awarded a certificate of compliance.
The ROE is also responsible, through the Regional Superintendent of Schools, for statutory compliance with established standards in the construction, remodeling, and demolition of public school buildings. The Regional Superintendent assures school board approval of construction plans, review of construction plans for code compliance, issuance of the building permit, and upon review, issuance of school occupancy permits. Further, the Regional Superintendent assures code compliance for temporary/mobile classroom units throughout the region in cooperation with licensed architects or engineers retained by local school districts. Records of all amendments and construction information are kept on file in the ROE.
Below are various documents for schools performing construction. More information can be found on ISBE’s HLS webpage.